- SUMMIT TOWNSHIP MEETING January 2, 2024
Present: Joe L. Ayers Patrick A Jackson
Dennis Furman Carol Putt-Ayers
Meeting called to order by Chairman.
*Flag Salute/Moment of Silent Meditation
Public Comment – Residents limited to five minutes.
www.summittownshipsupervisors.com – Website
Motion to accept December 2023 minutes by: Dennis Second: Pat
Old Business:
Auditor’s Meeting – Wednesday, January 4, 2024 @9:00 AM with Audit to Follow – Carol has all documentation ready for Audit.
New Business:
Complete Statement of Financial Interests for 2023 – Supervisors’ Folder – Bring to February’s Meeting
Distribute W-2’s for calendar year 2023 – Supervisors’ and Bob’s in Folders.
Consideration – Recommend Approval of PSATS Membership for 2024 ($279) – Motion by: Dennis Second: Pat
Consideration – Hire Scott Mummert – Retroactive to December 7, 2023 – Wage set at $17.00 per hour – To be paid quarterly or Sub-Contractor?
Motion by: Dennis Second: Pat
Consideration – Renew Intuit QuickBooks – annual fee @ $649.00 plus $6.00 per payroll check.
Motion by: Pat Second: Dennis
Consideration – Place bid advertisement in Newspaper, on Solomon’s Word and Website for sell of Grader.
Motion by: Dennis Second: Pat
Correspondence/Informational:
Road Master Report – Bob
Township News – Cancelled membership on this Magazine effective January 1, 2024, addressed with Bob.
FYI: On January 1, 2024, the minimum purchase amount that will require the advertisement requirements for bids is $23,200 and the minimum purchase amount for telephone quotes is $12,600 – must have three different bids.
Register and Recorder – Transfer Real Estate – Ralph Wagner to Stanley Cross – 7.34 Acres $45,000
Letter from Roger Bickleman – Regarding Reese Sewage System – In Supervisors Folders – Please review at your convenience.
Office Supplies – Carton of Paper, Labels and Meeting Notes Bound – Staples – For Audit
Planning Commission – Final Approval for Jamie Hitchcock – Minor Sub-Division
Truck was sold and picked up on December 21, 2023 – will receive $9740 in 10-15 business days – Will deposit into State and General Funds depending on what our municipal representative determines. Will deposit $6027.00 in State Liquid Fuels and $3713.00 in General Fund Accounts.
Check went out to Lane for Pipe – January 2, 2024
February check will go out to Lane for end/head walls $37,000+ once invoice is received.
Supervisors accept QuickBooks Printouts for Sewage, MSIF, Township and State Accounts
Motion to accept checks/deposits/transfers: Dennis Second: Pat
Motion to adjourn: Pat Second: Dennis
Meeting Adjourned
SUMMIT TOWNSHIP SEWAGE MEETING January 2, 2024
Present: Joe L. Ayers Patrick A Jackson
Dennis Furman Carol Putt-Ayers
Meeting called to order by Chairman.
Old Business: None
New Business: None
Motion to adjourn: Pat Second: Dennis
Meeting Adjourned
SUMMIT TOWNSHIP MEETING February 6, 2024
Present: Joe L. Ayers Patrick A. Jackson
Dennis Furman Carol Putt-Ayers
Meeting called to order by Chairman Dennis Furman
*Flag Salute/Moment of Silent Meditation
Public Comment – Prouty Road PotHoles
Website: www.summittownshipsupervisors.com
Next Meeting – March 5, 2024
Motion to accept January minutes by: Pat Second: Dennis
Old Business:
The Auditors Meeting took place January 3, 2024, at Treasurer’s home. Donna Clark is the Chairperson and Kay Saler is the Secretary. Auditors agreed with the Fees and Appointments for 2024. Audit began following the Auditors Meeting. Audit is complete and there were no findings by the Township Auditors. Letter from Auditor’s in Supervisor’s Folder
Completion of Financial Statement – Joe & Gail Ayers and Dennis Furman – Pat returned completed document.
New Business:
Carol completed and forwarded the following forms to the respective offices:
Municipal Annual Financial Form –Approved
Municipal Elected and Appointed Officials Form – Approved
Municipal Tax Information Form – Approved
Voter Registration/Elections Form for Supervisors and Auditors – Approved
InfoCon Tax Information for the Municipality Form – Approved
2023 Usage Report – Turn Back & Liquid Fuel Programs – On-Line Application was approved by Daren Stover, Municipal Representative & Michael Weigle, from the State Auditor General’s Office – Carol will have to have a 3-year State Liquid Fuels Audit soon. We will get our State Liquid Fuels and Turn Back Monies on March 1, 2023, due to completion and approval of these applications (Approximately $55,000)
P. C. Department of Emergency Services –EOP Plan needs signatures affixed. Carol reviewed Plan –No changes were necessary except for Chair & Vice Chair positions. Recommend Affixing Signatures on Promulgation Page and Document will be returned to EMS.
Motion by: Dennis Second: Pat
Discussion – Grader – Sell it for Salvage, place back on the Auctions International Sight or other option. – Supervisors agreed to place back on the Auctions International Sight.
Consideration – Move June Meeting to the 7th rather than the 4th.
Motion by: Dennis Second: Pat
Pipe for Black Hole Road needs a Hole Cut into it for the third drainage pipe – cost is approximately $2500.00.
Motion by: Pat Second: Dennis
Consideration – Resolution #02/2024 – Easement Agreement – Right of Way onto Daryl Jackson’s property.
Motion by: Dennis Second: Pat
Consideration – Permanent easement for Construction and Maintenance of a Culvert
Notarized Signatures of Dennis Furman, Chair and Daryl Jackson Property Owner
Motion by: Pat Second: Dennis
Informational:
Road Master – Report – Tires on Back Hoe – Need blades for Trucks
Application for Census – Initial Boundary Affirmation – Reviewed and Completed Survey and Program Information.
PIRMA Application completed and approved – Payment due in the Amount of $5192.00 for Liability, Trucks, Equipment, Supervisor’s Liability and Cyber Breach Security.
Conservation Grant–Carol met with Morgan Jones on January 25TH. Wrote Grant for two sections for Prouty Park Road. A copy of the Grant is in Bob’s folder for review. If you have any questions please set up an appointment with Morgan Jones at the Conservation District after awardees are notified.
Insurance Cards for Truck –Bob’s Folder
QuickBooks Annual Subscription approximately – $649.00 – Budget Approval Received on 12/22/23.
Austin Volunteer Firemen’s Relief Association Audit – 2 Findings: Untimely Receipt and Deposit of State Aid and Faulty Payment of Pennsylvania Sales Tax
Black Hole Road Bid Notice – In packets for review of project.
Advertisement will be in the Potter Leader Enterprise and Free Press – charge of $958.00 for two days of advertising – February 1 and February 8, as well as in Solomon’s Word – January 31 & February 5 @ $25.00 per day. The total amount is $1008 and 80% of that amount is reimbursable. The bid was mailed to local construction owners who had interest. Posted on the website also.
Supervisors accept QuickBooks Reports for Sewage, State, Township, and MSIF Accounts
Motion to accept checks/deposits/transfers: Pat Second: Dennis
Motion to adjourn: Pat Second: Dennis
Meeting Adjourned
SUMMIT TOWNSHIP SEWAGE MEETING February 6, 2024
Present: Joe L. Ayers Dennis Furman
Patrick A. Jackson Carol Putt-Ayers
Meeting called to order by Chairman Pat Jackson
Old Business: None New Business: None
Motion to adjourn – Meeting Adjourned
SUMMIT TOWNSHIP MEETING March 5, 2024
Present: Joe L. Ayers Patrick A Jackson
Dennis Furman Carol Putt-Ayers
Meeting called to order by Chairman Dennis Furman.
*Flag Salute/Moment of Silent Meditation
Public Comment
Website: www.summittownshipsupervisors.com
Motion to accept February’s minutes by: Dennis Second: Joe
Old Business: None
New Business:
Black Hole Road Culvert and Pipe – Carol met with E & M Engineering and Surveying on Monday, February 16. Nathaniel Ianson was present and discussed the project with potential bidders. There were 12 potential bidders present along with Daryl Jackson.
Open Bids for Black Hole Culvert Replacement – Bidders listed below.
S.E. Rodich Excavating – 34,731
Duffy, Inc – $30,900
Smith Excavating and Construction – $42,175.84
Jason Fourness – $57,787.50
Solveson Contracting, Inc – $36,935
L.C. Whitford Co, Inc – $63,887
NorthRock Construction Co – $46,221
Dean Construction, LLC – $85,645
Award Bid to: Duffy
Motion by: Pat Second: Dennis
Discussion – County Liquid Fuels Grant – $810.92 – Consideration – Purchase Anti-Skid Materials. Cost per tonnage – Purchase from B. Matthews Trucking
S. Andrulonis – $56.40 (State Approved) B. Matthews Trucking – $42.00
Motion by: Dennis Second: Pat
Need Supervisors Signatures on Application Form – Obtained
Road Master Report – Robert Lefever
Consideration – Hire Summer Laborer – Tabled
Informational:
Turn Back Monies ($16,560) & Liquid Fuels ($38,998.49) Monies deposited March 1, 2024, into State Account – Totaling $55,558.49 (Last Year – $56274.17)
Grader Sale – $4130 – $2060 each for the Fund and General/Township Fund
Invoiced Buyer for Labor Costs and Usage of Machine – $520.00
Real Estate Transfers
Abram King to Ammon Stoltzfus – Black Hole Road – Acreage
Larry Prall to Forestland Investments, LLC – 2.24 Acres
Correspondence:
Bradco Supply – Invitation to attend Customer Appreciation Day – 9/26/24.
Austin Volunteer Fire Department – Invitation to attend the Annual Meeting with Municipal Officials – Wednesday, April 3 @ 7:00 PM- Austin Fire Station.
AED/CPR/First Aid Training – Saturday, April 20 @ the Austin Fire Station – 8:00 AM – 4:00 PM – Cost – CPR – $15; First Aid – $15 and covers cost of lunch and certification card.
Skywarn Training Class – Volunteers – Thursday, April 25, 2024 @ Gunzberger Building @ 6:00 PM – Sponsored by Potter County DES
Potter County Conservation District – DGLVR Maintenance Program – Annual Municipal Breakfast – Wednesday, April 10 @ 7:30 – 10:45 AM -PA Lumber Museum – Must Register
Supervisors accept QuickBooks Reports for Sewage, MSIF, State and Township Accounts
Motion to accept checks/deposits/transfers: Dennis Second: Pat
Motion to adjourn: Dennis Second: Pat
Meeting Adjourned
SUMMIT TOWNSHIP SEWAGE MEETING March 5, 2024
Present: Joe L. Ayers Dennis Furman
Patrick A. Jackson Carol Putt-Ayers
Meeting called to order by Chairman Dennis Furman.
Minutes read by secretary. Motion to accept the minutes as read.
Old Business: None
New Business: Discussion – Greg Snowman Incident – Star Gazing Tours.
Motion to adjourn – Meeting Adjourned – Dennis/Pat
SUMMIT TOWNSHIP MEETING April 2, 2024
Present: Joe L. Ayers – Absent Patrick A Jackson
Dennis Furman Carol Putt-Ayers
Meeting called to order by Chairman Furman
*Flag Salute/Moment of Silent Meditation
Public Comment –
Website: www.summittownshipsupervisors.com
Next Meeting – May 7 @ 6:00 P.M.
Motion to accept the minutes by: Dennis Second: Pat
Old Business:
Awarded Duffy, Inc the bid for Black Hole Culvert Replacement Project at March’s Meeting.
New Business:
Interviewed – Kurt Lefever as a laborer – hired @ $17.00 per Hour – Motion by: Pat Second: Dennis
Contract signed and all documents are in order regarding Duffy, Inc for Black Hole Road Project and Mailed.
Consideration – Accept with regret the resignation of Supervisor Joe Ayers.
Motion by: Dennis Second: Pat
Discussion – Replace Vacant Supervisor Position – Two Interested Persons – Tabled until next month’s meeting.
Forest Land Investments – Subdivision Plan – Pat Jackson – Obtained Chairperson and Secretary signatures.
Consideration – Cleaning Township Building once every three months due to mold buildup on floor.
Motion by: Dennis Second: Pat
Informational:
Filed First Quarterly Taxes – Federal, State, Local, Unemployment
Potter County Promotion Stakeholder Group Invitation – April 18 @ 5:00 PM – Auditorium Gunzberger Building – In Supervisor’s Folders
Road Master – Report
Supervisors accept QuickBooks Reports for Sewage, MSIF, State and Township Accounts
Motion to accept checks/deposits/transfers: Dennis Second: Pat
Motion to adjourn: Pat Second: Dennis
Meeting Adjourned
SUMMIT TOWNSHIP SEWAGE MEETING April 2, 2024
Present: Joe L. Ayers Dennis Furman
Patrick A. Jackson Carol Putt-Ayers
Meeting called to order by Chairman Pat Jackson
Minutes read by secretary. Motion to accept the minutes as read.
Old Business: None
New Business: JKLM – Application Permit – Cherry Springs Road
Motion to adjourn – Meeting Adjourned
SUMMIT TOWNSHIP MEETING May 7, 2024
Present: Dennis Furman Patrick Jackson
Gail Ayers Carol Putt-Ayers
Meeting called to order by Chairman Dennis Furman
*Flag Salute/Moment of Silent Meditation
*Public Comment – Each speaker is limited to five minutes.
www.summittownshipsupervisors.com – Website
Next Meeting Date: June 7, 2024 @ 6:00 PM
Motion to accept April’s minutes by: Pat Second: Dennis
Old Business:
Discussion – Residents garbage and junk build up on Deering Run Road – See Pictures.
Motion by Pat for a letter to be sent to the residents and a second by Dennis Furman
New Business:
Consideration – Accept Gail Ayers resignation as Auditor.
Motion by: Dennis Second: Pat
Consideration – Appoint Gail Ayers as Supervisor until 2025 next Municipal Election.
Motion by: Dennis Second: Pat
Discussion – Submit Bid notice in June for purchase of Stone/Gravel in July –
Motion by: Dennis Second: Pat
Bid for State Approved 2A and 2RC Limestone, R6, R5, R4, Rip Rap
Consideration – Approve Association of Township Officials – $40.00
Motion by: Gail Second: Pat
Consideration – Certificate of Appreciation to Joe Ayers – Need Signatures – Obtained
Consideration – Clean Up Days – Haven’t had one in several years. Residents are inquiring about the date.
Motion by: Dennis Second: Pat
Discussion – ATV Club Poker Run – Using Route 44 only to Keener’s Store
Motion by: Denis Second: Pat
Consideration – Chairman Dennis Furman – To Sign off on P.C. Liquid Fuels for reimbursement of $810.92 – anti-skid materials B- Matthews Trucking – Totaling $2674.40. Signature Obtained
Road Master Report
Correspondence/Informational:
Ordered three loads of cinders from B. Matthews Trucking
Grader Grant that Carol wrote about last year is still being considered – To be awarded in September.
Austin Volunteer Fire Company Agenda for their April 3, 2024, Meeting.
Innovative Surface Solution – Dust Control – $1.65 per gallon, as well as a separate Fuel Adjustment Fee will be applied to all delivered loads and calculated at the time of order. It would cost us upwards of $16,500 to place in front of homes only.
Ordered two magnetic signs saying SUMMIT for Red Truck. $21.00
Completed Workman’s Comp Supplemental Application
Judy Jackson will do mowing and weed cleanup this year.
Supervisors accept QuickBooks Report for Sewage, MSIF, State and Township Monthly Accounts
Motion to accept checks/deposits/transfers: Dennis Second: Pat
Motion to adjourn: Dennis Second: Pat
Meeting Adjourned
SUMMIT TOWNSHIP SEWAGE MEETING May 7, 2024
Present: Dennis Furman Patrick Jackson
Carol Putt-Ayers
Meeting called to order by Chairman Pat Jackson
Minutes read by secretary. Motion to accept the minutes as read.
Old Business: None
New Business:
Motion to adjourn – Meeting Adjourned
SUMMIT TOWNSHIP MEETING June 7, 2024
Present: Dennis Furman Patrick A Jackson
Gail Ayers(Absent) Carol Putt-Ayers
Meeting called to order by Chairman Dennis Furman
*Flag Salute/Moment of Silent Meditation
Public Comment – Residents limited to five minutes – Bill Beasley – Questioned Supervisors about why the conditions of the road are so bad. He said they are worse than they have ever been. Fred Brosmon and Glenda Taylor agreed.
Township Website: www.summittownshipsupervisors.com
Next Meeting – July 2 @ 6:00 PM @ Township Municipal Building
Motion to accept May minutes by: Pat Second by: Dennis
Correspondence/Informational:
Real Estate Transfer – Leete to IDM Investing LLC – 38.28 acres & Residence- Rod Quarry.
Bid Letters sent out to IA Construction, Hanson Aggregates and Cross Excavating – Advertisement will be run in local paper 1st and 2nd week in July, as well as posted on our website (July 6 & 13) – Cost $295.38 – Required by 2nd Class Township.
Will Hunt – Planning Commission – Forestland Investments, LLC – c/o Henry Deible –
Final Approval for Sub-Division Plan
Old Business: Discussion – Residents debris build up on Deering Run Road –Letter sent to residents indicating June 30th is the deadline for cleaning up their property. Letter in Supervisor’s Folder. Pictures were taken again this afternoon.
Clean Up Days – June 21 & 22 – 8 AM– 4 PM. All appliances have a $20.00 charge – check made payable to Summit Township. This is the charge from the Waste Management Center. All appliances need to be placed off to the side and transported by our Township truck(s) & driver to Waste Management. Check will need to be in hand for payment. See Carol for check.
Homer Township Graded and Rolled Predmore/Watson Road in exchange for two loads of 2A from IA Construction – $846.94 – Paid from MSIF Account
New Business:
Road Master Report
Black Hole Project Completed – Total monies spent-$84,402.11. The township will receive 80% of that amount – approximately $67,500 in 60-90 days. The hooks need removed before payment is completed.
Consideration – Resolution accepting the County Hazard Mitigation Plan – Carol went to several meetings and had input on Summit Township Hazards & Conditions.
Motion by: Dennis Second: Pat
Consideration – Appoint Irvin Saler as Auditor to replace Gail Ayers.
Motion by: Dennis Second: Pat
Discussion – Removal of personal property from Township Shop and Buildings
Motion by: Dennis Second: Pat
*Supervisors accept QuickBooks Report for Sewage, MSIF, State and Township Monthly Accounts
Motion to accept checks/deposits/transfers: Dennis Second: Pat
Motion to adjourn: Dennis Second: Pat
Meeting Adjourned
SUMMIT TOWNSHIP SEWAGE MEETING June 7, 2024
Present: Gail Ayers(Absent) Dennis Furman
Patrick A. Jackson Carol Putt-Ayers
Meeting called to order by Chairman Pat Jackson
Minutes read by secretary. Motion to accept the minutes as read.
Old Business: None
New Business: None
Motion to adjourn – Meeting Adjourned
**Closed meeting to follow Regular Meeting – Supervisors Only – Personnel
Comments to Residents during Comment Period: Pat told the audience that Robert Lefever claims the roads are in the very best shape they have been ever. However, he charged hours on his timesheets indicating potholes were dug out and filled and that the roads have been graded.
SUMMIT TOWNSHIP MEETING July 2, 2024
Present: Gail Ayers Patrick A Jackson
Dennis Furman Carol Putt-Ayers
https://www.summittownshipsupervisors.com
Next Meeting Date: August 6, 2024 @ 6:00 PM
Meeting called to order by Chairman Dennis Furman
*Flag Salute/Moment of Silent Meditation
Public Comment – Each commentary is limited to five minutes
Motion to accept the June minutes by: Dennis Second: Gail
Correspondence/Informational:
Workman’s Compensation Policy Due – $1729.00 – Received Policy – Premium went up due to increased hours worked.
Second Quarterly Taxes were Filed.
Tri-County REC invitation to Member Appreciation Day -July 30 @ 10:00 AM – 8:00 Location Potter County Fair Grounds, Millport, PA
MSIF – PUC – PA Commonwealth Distribution of $27,900.74 – Deposited 6/30/24 in General Fund. Transferring to MSIF Account 7/2/24.
P.C. Conservation District – Prouty Road Project was not approved for 2024- will reapply in 2025. The Conservation District and Planning Commission are setting up meeting with townships for a one-on-one meeting to discuss – SALDO, Act 167 – Stormwater Management & County Wide Plan, Permitting, District Programs/Assistance, GIS Program, and Community Development CDBG/Grant Assistance.
Real Estate Transfers – Sandra Houser to Steven Smith – 11.29 acres & residence – $475,000.00 (Cherry Springs Rd)
Coudersport Volunteer Firemen’s Relief Association – Audit General – 2 findings
1. Insufficient Surety (Fidelity) Bond Coverage
2. Inadequate Minutes of Meetings
Carol attended a meeting with the Conservatory District – Eli Long, for grants. Drove the roads for areas that may be available for funding. There is one spot on Prouty Road that needs a bigger pipe (Arch or Squash) head and wing walls. The spot is right above Roy Weidler’s home. At this time that is the only area that can be addressed by the Conservatory District. Carol will write a grant for it. The township will have to pay the labor costs as only materials can be purchased through this organization.
Old Business:
Clean Up Days – Dennis and Jeff worked Friday and Saturday accordingly. Total invoice from Foil’s Disposal – $1896.80 plus $100 for each employee. Much of the waste was taken by Taylor’s, including the scrap metal and appliances.
Inspected residents on Deering Run Road – Still working on gathering up debris. Still shows much improvement. Carol took new pictures before meeting.
New Business:
Discussion – Box Grader – Rick, Jeff & Dennis inspected at Roulette Township – Dennis Report – Rick went and looked at it at AJ’S. Chris Howard recommends it. According to Chris Howard, we would only have to rent a grader every three years or so. Co-Stars Pricing is $2654.25 – Can be paid from State Funds.
Motion by: Second: TABLED
Discussion – Tractor purchase – see various quotes in Supervisor’s folder. We have $31,475.54 to spend on equipment purchase using State Funds this year, however that may run us short. If desired, we can use $25,000 from MSIF funds and $25,000 from General Funds,
Motion by: Second: TABLED
Quote from Bradco – Bonnell Pull behind Grader – See Quote – $20,050.00 – Box Grader will be more useful according to Roulette Township. Shawn from Bradco said the Pull Behind Grader is only good for grading out washboards, potholes, and maintenance after a grader is used.
Motion by: Second: TABLED
Discussion – Rent Grader – July 19-August 3 – Bradco – $4800 for two weeks – (Jeff Reed will be doing the grading as he always does. Rick will be running roller and Kurt will be doing the raking on the sides of the road when he is available. Kurt is only available Monday, Wednesday and some Fridays but needs advance notice.)
Motion by: Dennis Second: Gail
Consideration – Resolution #07-2024 – For Reimbursement for Black Hole Road Project – Need Dennis’ signature.
Motion by: Dennis Second: Gail
Consideration – Resolution #07-02/2024 for a Multi-Modal Grant writing Project for a ten-ton roller Carol is working on.
Motion by: Gail Second: Dennis
Discussion – $100 application fee for DCED Multi-Modal Grant – permission for Carol to make payment.
Motion by: Gail Second: Dennis
Consideration – Purchase Early Bird Pre-Buy – Short’s – Propane at $2.19 per gallon.
Last year we purchased 2000 gallons. We used 1732 gallons this year -Recommend 2000 gallons again for 2024-2025. $4380 – General Fund
Motion by: Gail Second: Dennis
Consideration – Purchase a weed eater for the Township. Employees must use their own equipment for this job.
Motion by: Dennis Second: Gail
Supervisors accept QuickBooks Reports for Sewage, MSIF, State and Township Monthly Accounts
Motion to accept checks/deposits/transfers: Pat Second: Dennis
Motion to adjourn: Gail Second: Pat
Meeting Adjourned
SUMMIT TOWNSHIP SEWAGE MEETING July 2, 2024
Present: Joe L. Ayers Dennis Furman
Patrick A. Jackson Carol Putt-Ayers
Meeting called to order by Chairman Pat Jackson
Minutes read by secretary. Motion to accept the minutes as read.
Old Business: None
New Business – JKLM Final Inspection – Sweden Valley C – Impound
SUMMIT TOWNSHIP MEETING August 6, 2024
Present: Gail Ayers Patrick A Jackson
Dennis Furman Carol Putt-Ayers
Meeting called to order by Chairman Pat Jackson
*Flag Salute/Moment of Silent Meditation
Public Comment – Roy Weidler commented that the roads are all in good shape and thanked the township and the workers.
www.summittownshipsupervisors.com
Next Meeting – September 3, 2024 @ 6:00 PM
Motion to accept July minutes by: Dennis Second by: Gail
Old Business: Tabled for Discussions
Discussion – Box Grader – Co-Stars Pricing is $2654.25 from AJS. – Tabled and remove from September’s agenda.
Discussion – Quote from Bradco – Co-Stars Pricing – Bonnell Pull behind Grader – See Quote – $20,050.00 – Tabled until DCED announces grant awardees.:
Discussion – Quote on a 75 HP Diesel Tractor without cab from AJS – See New Quote – Co-Stars Pricing – $50,138.78.- Tabled
Discussion – Battery Operated Weed Eater Purchase – Mahaley’s – Quotes in Supervisor’s folders – $683.67 – Carol to order.
Motion by: Dennis Second: Pat
Residents on Deering Run – Report on Cleaning up debris – still acceptable.
New Business:
Open Bids and Award Contracts – Bids Received – Hanson Aggregates – 2RC – only bidder and no bids on 2A – $38.00 ton per delivery to Township Building and $39.00 ton per delivery to Job Site.
Motion by: Dennis Second: Gail
Contracts – Need Signatures for winning bids – Obtain Signatures
Consideration – Approve Carol to send out bid awardees contracts and required information.
Motion by: Dennis Second: Gail
Consideration – Approve – Renew WordPress for Summit Township Supervisors’ Website – $121.40.
Motion by: Dennis Second: Gail
Discussion – 2008 Ford F550 Transmission slipping – Kitelingers only company in the area to do work on transmission @ $159.00 per hour labor – Tabled until Township knows what’s wrong with it.
Discussion – Flair Mower for mowing ditches and sides of Road – $8388.75
Tabled
Remove Joe Ayers as a signatory and replace with Gail Ayers as new signatory. Letter to be signed by Supervisors.
Motion by: Dennis Second: Pat
Carol will take the document to the bank for processing.
Consideration – Laborers are requesting weight limit signs on Short Cut Road – 5 Ton limit recommended. Will need to order two signs if approved. – Supervisors Declined.
Informational/Correspondence.
Governor Shapiro’s state budget has increased State Forest Land per acre from $2.40 to $3.00 per acre.
Right to Know requests completed and mailed on July 10, 2024.
Around the County Township Municipality Meeting – September 24 @ 11:00 – Austin School Pavilion – Supervisors Invited. Carol plans on attending.
Thank you to the Taylor’s for weed whacking around Bridge near Deering Run Entrance – FYI.
AmTrust – Panel of Physicians to be used in event of injury/accident posted.
The form will need to be completed for Insurance Company – Workers need to see Carol.
Supervisors Accept Reports Provided from QuickBooks for State, Township, Sewage and MSIF Funds
Motion to accept checks/deposits/transfers: Pat Second: Gail
Motion to adjourn: Gail Second: Pat
Meeting Adjourned
SUMMIT TOWNSHIP SEWAGE MEETING August 6, 2024
Present: Gail Ayers Dennis Furman
Patrick A. Jackson Carol Putt-Ayers
Meeting called to order by Chairman Pat Jackson
Minutes read by secretary. Motion to accept the minutes as read.
Old Business: None
New Business: JKLM – 2003 Cherry Spring Road – Application for on-lot sewage system.
Motion to adjourn – Meeting Adjourned
SUMMIT TOWNSHIP MEETING September 3, 2024
Present: Gail Ayers Patrick A Jackson
Dennis Furman Carol Putt-Ayers
Meeting called to order by Chairman Pat Jackson
*Flag Salute/Moment of Silent Meditation
Public Comment – Comments limited to five minutes per resident –
www.summittownshipsupervisors.com – Website
Next Meeting – October 1, 2024
Motion to accept August minutes by: Dennis Second: Gail
Informational/Correspondence:
Audit Report Completed for U/C Policy
Real Estate Transfers:
Tony Craumer to Rocco Falcone – Residence
Around the County Township Municipality Meeting – September 24 @ 11:00 – Austin School Pavilion (Reminder) Gail going/Dennis will if Carol cannot attend.
Bid Award Letters sent to Hanson Aggregates –2RC – Awardee
Liability Insurance and Performance Bonds Received from Hanson Aggregates.
Ordered Weed Whacker from Mahaley’s – picked up and placed in the Shop.
P.C. Conservation District – Accepting Pre-Meetings for Road Grants in December – Carol will apply for Prouty Road again this year.
Black Hole Project – we will be receiving $67,521.69 in approximately 60-90 days.
Finally, approval was granted for the project. Carol signed off on all documents.
Old Business: Tabled from August Meeting
Discussion – Quote from Bradco – Co-Stars Pricing – Bonnell Pull behind Grader – See Quote – $20,050.00. – TABLED UNTIL JANUARY
Motion by: Second:
Discussion – Quote from AJS for a 75 HP Diesel Tractor without cab – Co-Stars Pricing – $50,138.78.
Motion by: Dennis Second: Pat
Discussion – Quote from AJS for a flair Mower – Co-Stars Pricing – $7523.00 – TABLED UNTIL MARCH
Motion by: Second:
Discussion – Box Grader – Co-Stars Pricing is $2654.25 from AJS
Motion by: Dennis Second: Pat
Cell phone booster still needs to be moved at the Township Building
New Business:
Right to Know Resolution – #9-2024 – Acknowledging Requests, submissions, and fulfillment, Will not respond to anonymous requests. Need Signatures of Supervisors.
Motion by: Pat Second: Dennis
Consideration – Assessment Permit for Larry Watson – Coney Shipping Container being used for a tractor shed.
Motion by: Dennis Second: Pat
Supervisors accept QuickBooks Report for State, Township, Sewage and MSIF Monthly Accounts
Motion to accept checks/deposits/transfers: Dennis Second: Gail
Motion to adjourn: Dennis Second: Pat
Meeting Adjourned
SUMMIT TOWNSHIP SEWAGE MEETING September 3, 2024
Present: Gail. Ayers Dennis Furman
Patrick A. Jackson Carol Putt-Ayers
Meeting called to order by Chairman Pat Jackson
Minutes read by secretary. Motion to accept the minutes as read.
Old Business: None
New Business: None
Motion to adjourn – Meeting Adjourned
SUMMIT TOWNSHIP MEETING October 1, 2024
Present: Gail Ayers Patrick A Jackson
Dennis Furman Carol Putt-Ayers
Meeting called to order by Chairman Dennis Furman
*Flag Salute/Moment of Silent Meditation
Public Comment – Randy Sickler – Complaint about Snowman Road
www.summittownshipsupervisors.com – Website – Agenda posted 24 hours prior to Meeting.
Next Meeting November 6, 2024 @ 6:00 PM – Wednesday Due to Elections
Motion to accept the minutes by: Gail Second: Pat
Old Business:
Reminder to Snow plowing workers: Homer/Summit Township’s agreement for snow plowing. Summit Township will do Anson Road in exchange for Homer Township taking care of Snowman Road.
New Business:
January 6, 2025 – Monday –Reorganizational Meeting
January 7, 2025 – Tuesday – Auditor’s Meeting beginning at 9:00 with Audit to begin after meeting
Consideration: Approve 2025 Meeting Dates – In Supervisor’s Packet
Motion by: Dennis Second: Pat
Consideration – Coudersport Volunteer Fire Department Contract – 2025 – $6281.55– Due June 15 & December 15 – Need Supervisor’s Signatures.
Motion by: Dennis Second: Gail
Consideration – Attend CVFD Meeting on October 9, 2024 @6:00 PM at the Fire Station with Dinner being provided.
Interested parties include: Gail Ayers
Informational:
2025 Liquid Fuels Monies – $38,653.24 – Turn Back Monies – $16,560.00 – Liquid Fuels is based on 11.63 Road Mileage and Population from 2020 Census – 131 (Total: $55,213.24) Down $403.62 from 2024.
Volunteer Fire Department Relief Funds – $1625.91 (Split between Austin and Coudersport- $812.95 each)
Township Officials Meeting – November 2, 2024 – CVFD Training Facility – Registration 7:30 AM with Meeting to begin at 8:00 AM. Brunch will be served. Carol will be attending. Interested parties: Carol
Third Quarterly Taxes Completed and filed.
Register and Recorder – Transfer of Property
Ordered four (4) No GPS Route Signs @ $52.00 each from Bradco Supply totaling $208.00. Kurt placed the signs.
Carol attended DOT Grants Training on September 19th at the Gunzberger Building.
Carol and Gail attended the Conservation District & Planning Commission Meeting on September 24 regarding Municipal Resources – Gail Report.
Carol attended a virtual class on QuickBooks training for budgetary purposes.
November 4 & 6 – Dennis to sign for voting machines and lock doors.
Erb Inspection – Letter – See enclosed
Cell Phone Booster – Dennis to try and hook up by Voting at the Township building.
Supervisors accept QuickBooks Monthly Report for State, Township, Sewage and MSIF Accounts
Motion to accept checks/deposits/transfers: Dennis Second: Gail
Motion to adjourn: Dennis Second: Gail
Meeting Adjourned
SUMMIT TOWNSHIP SEWAGE MEETING October 1, 2024
Present: Gail Ayers Dennis Furman
Patrick A. Jackson Carol Putt-Ayers
Meeting called to order by Chairman Pat Jackson
Minutes read by secretary. Motion to accept the minutes as read.
Old Business: None
New Business: JKLM Final Inspection – Sweden Valley Compound C
JKLM Toilet Construction – Sweden Valley Compound C
Motion to adjourn – Meeting Adjourned
SUMMIT TOWNSHIP MEETING November 6, 2024
Present: Gail Ayers Patrick A Jackson
Dennis Furman Carol Putt-Ayers
Meeting called to order by Chairman Dennis Furman
*Flag Salute/Moment of Silent Meditation
Public Comment – Limited to five minutes and Supervisors do not have to respond. Jeff Reed spoke about needing a fork attachment and the Grader Scraper.
www.summittownshipsupervisors.com – Website – Agenda is posted at least 24 hours prior to meeting
Next Meeting Date: December 3 @ 6:00 PM
Motion to accept October’s minutes by: Pat Second: Gail
Old Business:
Reminder – January 6, 2025 @ 6:00 PM – Reorganization Meeting for Supervisors
January 7, 2025 – Auditor’s Meeting – Audit to begin directly following meeting – 9:00 AM at Carol’s Home/Office
Erb Inspection Letter – Statewide Mandated Initiative – Blanket letter to cover all aspects of the Code. Any call should be referred to Cassidy at Erb Inspection.
Letter inside Supervisors Folders – Please read the email.
New Business:
Review Proposed Budget to be adopted at December’s Meeting – Advertised in The Leader Times in November as required, also posted at Township Building and on Website.
Consideration – Taxes remain the same or increase. Resolution needs to be signed.
Motion by: Dennis Second: Gail
Consideration – PLGIT – Open account – Deposit $130,000 from Northwest General Account after monies from Black Hole Road are deposited (4.85%). They offer better interest and cheaper checks through this organization set up for municipalities.
Motion by: Dennis Second: Pat
Sign Resolution and Signature Page
Consideration – Assessment Permit – Barry Burtner – Pole Barn
Motion by: Pat Second: Dennis
Supervisors’ Initials Needed.
Consideration – Purchase Hand Tools that are needed for the Workers. – Dennis
Motion by: Gail Second: Pat
Discussion – Cell Phone Booster – Report – Dennis
Correspondence/Informational:
U/C Taxes 3.85% per quarter – Reduction from Last Year – 5.85%.
JKLM – Applying for reauthorization for coverage under the GP-5A for this Facility – Sweden Valley 105 Well Pad in Summit Township.
Register and Recorder – Transfer – Jamie Hitchcock to Christopher Rudolph – Residence and 3.39 acres.
Employee Retirement – 5% of total wages – Payment made and mailed today. See details in your General Fund Printout.
Township Officials Meeting – Report – Carol & Gail
Payment from State for Black Hole Road – Deposited 11/4/24 – $67,521.69.
Gail spoke on the UCC Code for AB&B and an ordinance may be needed.
Supervisors accept QuickBooks Monthly Reports for Sewage, MSIF, State and Township Accounts and are added to the minutes.
Motion to accept checks/deposits/transfers: Dennis Second: Pat
Motion to adjourn: Dennis Second: Pat
Meeting Adjourned
SUMMIT TOWNSHIP SEWAGE MEETING November 6, 2024
Present: Gail Ayers Dennis Furman
Patrick A. Jackson Carol Putt-Ayers
Meeting called to order by Chairman Pat Jackson
Minutes read by secretary. Motion to accept the minutes as read.
Old Business: None
New Business: Signatures needed on Sewerage Facilities Planning Module for Smuckers – Dennis and Carol signed form.
Motion to adjourn – Meeting Adjourned
SUMMIT TOWNSHIP MEETING December 3, 2024
Present: Gail Ayers Patrick A Jackson
Carol Putt-Ayers Dennis Furman
Meeting called to order by Chairman Dennis Furman
*Flag Salute/Moment of Silent Meditation
Public Comment – ATV/UTV Club
www.summittownshipsupervisors.com – Website
Next Meeting January 6, 2025 @ 6:00 PM Reorganization Meeting followed by regular Meeting.
Motion to accept November’s minutes by: Pat Second: Dennis
Old Business:
Reminders:
Announcement – Date for Annual Reorganizational Meeting for Supervisors – Monday, January 6, 2025 @ 6:00 PM
Announcement – Auditors’ Annual Organization Meeting – Tuesday, January 7, 2025 @ 9:00 AM – Secretary/Treasurer’s Home – Will begin Annual Audit following meeting.
Reminder: Homer/Summit Township’s agreement for snow plowing. Summit will do Anson Road in exchange for Snowman Road.
New Business:
Discussion – Accept and Apply Signatures on Letter for ATV/UTV Club for their Maple Fest Run.
Motion by: Dennis Second: Gail
Discussion: Adopt 2025 Budget.
Motion by: Dennis Second: Gail
Need Budget Signed Stating Approval.
Consideration – Hire Solicitor beginning January 6, 2025 – Karen Cahilly will no longer be representing Municipalities as she has opened a Real Estate & Estate Planning office. See letter in Supervisor’s Folder. She recommended the following attorneys:
Daniel Glassmire – $500 retainer fee annually – $150 per hour
George Stenhach – $500 retainer fee annually – $150 per hour
Recommend Daniel Glassmire – He represents many other townships.
Motion by: Pat Second: Gail
Discussion: Letter of Resignation effective June 30, 2025, as written – in Supervisor’s Packets.
Motion by: Pat Second: Gail
Discussion: Purchase of a Fork for Tractor Quote – $1147.50
Motion by: Dennis Second: Gail
Consideration – Hire Carol as grant writer after retirement at $200.00 per grant.
Motion by: Dennis Second: Gail
Discussion – Hire Vera Kio as Replacement for Secretary/Treasurer – Salary – $10,000 annually and a $1500.00 training bonus applicable at the end of June 2025; training begins immediately.
Motion by: Pat Second: Dennis
Correspondence/Informational:
Discussion: Hand Tools purchased – Dennis – Report – Expenditures
Register and Recorder – Transfer from Tina Diguglielmo to Elvin King – 41.54 acres on Black Hole Road – $150,000.00 ($3610 per Acre)
Acting Road Masters Report – Jeff Reed – Dennis Furman
Carol will be applying for the Prouty Road again through the DGLVR at the Conservation District. – Won’t have any information on selections until June 2025. The grant if awarded will start in 2026. Will need a worker certified in ESM from Township to sign the grant. The only two certified employees are Jeff Reed & Rick Ayers.
Carol made application to FEMA for reimbursement for August 9-10, 2024, through FEMA – unsure if Summit Township will receive any funds.
Supervisors accept QuickBooks Monthly Reports for Sewage, MSIF, State and Township Accounts
Motion to accept checks/deposits/transfers: Pat Second by: Dennis
Motion to adjourn: Pat Second by: Gail
Meeting Adjourned
SUMMIT TOWNSHIP SEWAGE MEETING December 3, 2024
Present: Gail Ayers Dennis Furman
Patrick A. Jackson Carol Putt-Ayers
Meeting called to order by Chairman Pat Jackson
Minutes read by secretary. Motion to accept the minutes as read.
Old Business: None
New Business: Smucker – On-lot Sewage System Permit – Black Hole Road
Conventional System Design
Motion to adjourn – Meeting Adjourned
Summit Township Supervisors, Potter County, PA 